What Great Project Managers Do Differently


What makes a great project manager? Ask a random person on the street and you'll likely get different answers. Maybe it's because a project manager is a combination of several not-so-easy tasks that require some specific skills.



At BGI we work with projects. And we've already developed and organized a lot of them over the last 11 years. Seriously, many! And actually, that wouldn't have been possible if we didn't have the right people to manage them: our project managers, or as we normally like to call them "our builders".


What does a project manager at BGI do?


If we could sum it up in a short sentence, we would say that they manage expectations. This is because they are always in contact with project stakeholders. People. They are the raw materials of a project manager and, unlike "ordinary" raw materials, they are unpredictable. We don't always know what to expect from them.


But if we were to describe the main tasks of a BGI Project Manager, we could list several: planning, running projects, communicating, setting requirements, running meetings, assigning tasks, writing reports, meeting KPIs, managing time and budgets.


Bearing in mind that the internship vacancies for Project Manager Assistants are currently open, we thought it best to dedicate a blog post to this topic. So, we present to you the 5 things that, in our opinion, make a TOP performing project manager.


… So what distinguishes a TOP Project Manager?


We are not going to focus on the basic characteristics of a project manager, such as making decisions, being organized, meeting deadlines, etc... Instead, we would like to focus on some “less talked about” points that actually distinguishes a top Project Manager.


#1. They regularly care about feedback


We are not always aware of how we perform basic tasks. Or how others perform these same tasks. Top-notch Project Managers know that asking for feedback - both on their performance and on the organized project - is critical to identifying blind spots. If you understand your strengths and weaknesses, you can improve your project management skills. Likewise, you can identify the problems of your project, so that you can improve its planning and implementation next time.


#2. They seek to unify and motivate the team


A united team performs better than a group of individuals who don’t share the same goal and spirit. A project manager is also a leader, and must motivate his/her team for his/her project, unifying the elements and making everyone focus on a common goal.


#3. They focus on priorities


Those who manage projects and deal with clients know that all interested parties try to keep their interests and needs at the top of the list. The project manager's role is to detect priority tasks and help the team to focus their time on the tasks that bring the most value.


#4. They break down massive projects into manageable tasks


Task management is one of the fundamental tasks of a project manager and is all about momentum. If your team is faced with massive tasks or poorly defined milestones, they will quickly lose motivation and easily get things out of hand.


To avoid this, the project manager can gather all the necessary tasks and break them down into small pieces that can progress each day. You'll find that dividing a giant task into “mini-projects” will help the team feel that they are making significant progress and work.


#5. They know how to deal with others


A project manager inevitably needs to deal with others at work. They spend a lot of their time in meetings with clients and with their own team. So knowing how to deal with people is one of the most significant factors for success.


Good relationships with others can determine whether you will have the impact and influence you need to fulfill your mission at work. If you are one of those people who can read others, understand what they think and what their needs are... You will probably do well in this subject. As we said before, project managers are always looking to meet expectations. So, pay attention to others, be respectful, trustworthy, show appreciation, and play well with others to develop effective relationships and alliances.


Also read: Opinion Article: Mom, I entered a startup!


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